Student Frequently Asked Questions

No problem can stand the assault of sustained thinking.
Voltaire (Francois-Marie Arouet), French author, wit and philosopher (1694-1778)

 

  1. I received a Student Conduct Referral, what do I do now?
  2. What happens at the appointment?
  3. How do I prepare for my meeting?
  4. My Professor has accused me of Academic Misconduct, what should I do?Will my parents find out about this?
  5. Why do I have a hold on my records?
  6. Will my parents find out about this?
  7. I received a Citation for County Court, why do I have a Student Conduct Referral too?
  8. Will this have an effect on my financial aid or scholarship?
  9. Can my attorney represent me?
  10. What rights do I have as part of the Student Disciplinary process?
  11. How do I appeal this decision / sanction?
  12. How does a disciplinary file affect my chances for graduate school or professional school?
  13. How does a disciplinary file affect other job and leadership opportunities on campus?
  14. I can't finish my sanction by the deadline, what should I do?
  15. How do I get the suspension notation lifted from my transcript?
  16. Can I attend other schools while I am suspended or expelled from NC State?
  17. Can I get a copy of my file?

 


 

 

I received a Student Conduct Referral, what do I do now?

Student Conduct Referrals are issued to students when a University Police Officer believes that student may have violated the Code of Student Conduct. As it indicates on the bottom of the Referral, the student must contact the Office of Student Conduct at (919)515-2963, within the next two business days to schedule an appointment.  Back

 

What happens at the appointment?


For non-academic charges the first thing that will happen is that you will have a conversation with one of the staff in the Office of Student Conduct or staff from University Housing. In this initial meeting you will have an opportunity to share your side of the story and ask questions about the process. During this initial meeting, a decision will be made as to what process will be used to resolve the charges.

For cases of alleged academic misconduct the first contact will be with the faculty member of the class in question. That faculty will facilitate a conversation and present the student with a series of options: to accept responsibility and sign a form accepting sanctions, to deny responsibility and utilize the hearing process, or to delay the decision until the student has had an opportunity to talk to the staff in the Office of Student Conduct to better understand their rights and options.  Back

 

How do I prepare for my meeting?

There are different types of conduct review processes, but the preparation is similar. Students are expected to be sincere and tell the truth. An organized and sequential telling of the story and presenting of evidence or information is most helpful. Disciplinary Conferences are more informal by definition and generally do not require a formal presentation. Typically a focused and honest conversation is sufficient to resolve these types of cases. The same is true for students who choose to accept responsibility and sanctions for a violation through a Mutual Agreement.

Resolution through a Conduct Board or Administrative Hearing is a more formal process. It is expected that students participating in either of these processes make a coherent presentation. This includes the presentation of any witnesses or documents required for a full understanding of the facts of the case. Students who choose to participate in a Conduct Board Hearing are provided a Student Assistant to help organize materials and instruct the student regarding procedures that will be used during the hearing. The Student Assistant does not represent the student they are working with. The student is expected to present their own case. Students who choose to participate in an Administrative Hearing will work with a staff member from the Office of Student Conduct to help them prepare for their hearing.  Back

 

My Professor has accused me of Academic Misconduct, what should I do?

First, tell the truth. If you did what the Professor is accusing you of, then be candid and truthful. You still have an opportunity to prove to the faculty member that you have some integrity. If this is the case, then you will have a conversation regarding appropriate sanctions for this behavior. If you did not commit academic misconduct, then tell the faculty member that, and never say that you did commit an act simply because that looks like the easiest way to resolve the matter. The faculty member will use a form distributed by the Office of Student Conduct, called Report of an Academic Integrity Violation. There is a section on the second page of the form that talks specifically about student rights. Please do not sign the form if you do not understand your rights or the implications of signing the form.  Back

 

Why do I have a hold on my records?

There are many reasons why the Office of Student Conduct may place a hold on a student record. Among these is:

  • the student has not contacted this office to resolve outstanding charges
  • the student was instructed to get additional information or materials to this office and has not complied
  • the student has not completed their sanction by the due date for that case -the student may currently be either suspended or expelled
  • the student may be under Interim Suspension 

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Will my parents find out about this?

In general, parents of a student less than 21 years of age will be notified of a second offense of the alcohol policy and any violation of the drug policy. First offenses of the alcohol policy may result in notification as well, depending on any aggravating circumstances of the incident. Students may choose to sign a release, giving permission for staff in the Office of Student Conduct to have contact with their parents. This is often helpful when students are facing the possibility of suspension or expulsion from the University and are trying to make plans for their immediate future. Most often it is the student who shares this information with their parents. This is a position that we actively encourage. Parental support is a key ingredient in a student's long term success, no matter what the disciplinary outcome.  Back

 

I received a Citation for County Court, why do I have a Student Conduct Referral too?

There are some behaviors that could be a violation of the law as well as a violation of University Policy. Receipt of a Student Conduct Referral is an indication that the alleged behavior may have some type of connection with the University, and therefore, needs to be reviewed by staff in the Office of Student Conduct.  Back

 

Will this have an effect on my financial aid or scholarship?

It is possible that disciplinary procedures could ultimately have an effect on either financial aid or scholarships. In order for students to qualify for financial aid, students must be enrolled and making specific academic progress in a degree seeking program. Students who are suspended or expelled are obviously not making any academic progress at that time. Many scholarship agencies have expectations regarding the behavior of their recipients. Athletic scholarships and academic achievement scholarships could both be affected by disciplinary action. If you are receiving financial aid or are on scholarship, and you have disciplinary action pending, it is important for you to talk with the appropriate representative of the office dispersing the funds.  Back

 

 Can my attorney represent me?

No. Attorneys may play a role in the process, but the only person who represents you is you. Legal counsel may assist you in preparing your presentation or comments.  In either a Disciplinary Conference or a Hearing, your attorney may be present as an observer if you have pending parallel criminal charges. There is usually an opportunity to consult with counsel at some point in the process, but this on-going assistance may never interfere with the procedures being used to resolve the outstanding charge.  Back

 

What are my rights in the Student Judicial Process?

Please contact the staff in the Office of Student Conduct with specific questions. For a breif listing of your rights and responsibilities as part of the Student Disciplinary process, please click here.  Back

 

How do I appeal this decision / sanction?

Students who choose to accept responsibility and sanctions for a violation through a Report of Academic Integrity Violation (RAIV) or a Mutual Agreement waive their right to appeal those decisions. Other resolutions have one level of appeal as described in the Student Discipline Procedures.

For further information regarding your appeal rights and to download the appeal form, click hereBack

 

How does a disciplinary file effect my chances for graduate school or professional school?

That depends on the materials in the file and the educational plans of the student. Please contact the Office of Student Conduct to review your file based on your specific academic goals. In general, the more serious the charges and events in the file, and the more intrusive the scrutiny of the graduate program, medical or law schools for example, then the more likely there will be some post-undergraduate effect from the incident(s). Staff in the Office of Student Conduct have sufficient experience to review your file and describe the possible effects, as well as any opportunities you might have to mitigate those effects.  Back

 

How does a disciplinary file effect other job and leadership opportunities on campus?

Different opportunities have different expectations and restrictions. There are some experiences, such as becoming a Residence Hall Staff Member, which prohibit the student from having any active sanction, such as Disciplinary Probation. In addition, there are prohibitions preventing a student under an active sanction from running for an elected student government position. Some programs, like Study Abroad and University Housing, ask students to submit to a records check as part of the application process. Having a disciplinary record does not automatically disqualify a student from all activities or opportunities, but does impact some experiences. It is important to check with the office or program coordinator for the specific opportunity, before making a commitment.  Back

 

I can't finish my sanctions by the deadline, what should I do?

Contact the Office of Student Conduct or the Housing staff member who imposed the sanction immediately. There are some circumstances where a student might qualify for an extension. That decision must be made by the office or the person with the authority to do so. Extensions are not granted by persons who supervise community service work or by staff who do not have specific authority to do so.  Back

 

How do I get the suspension notation lifted from by transcript?

After the period of suspension has passed the student may petition for the removal of the transcript notation. Suspension notations may be removed upon student petition to the Provost. Factors to be considered in reviewing petitions for notation removal after suspension include:

  • The present demeanor of the student;
  • The student's conduct subsequent to the violation; and
  • The nature of the violation, including the issue of premeditation and the severity of any resulting damage, injury, or harm.

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Can I attend other schools while I am suspended or expelled from NC State?

A student suspended or expelled for disciplinary reasons may not attend another UNC system school while the sanction is active. Once the period of suspension has passed the student may apply to another school in the UNC system. Expelled students are ineligible. Private schools and public schools outside the state of North Carolina may have different entrance requirements. Students should contact the specific school in question to review their policies and practices.  Back

 

Can I get a copy of my file?

Yes. Contact a staff member in the Office of Student Conduct to get this information. In some situations students will be expected to pay for the copying costs associated with the file.  Back